You’re still chasing the latest site update.
Crews record progress, quantities and hours against the assigned work. The current position is visible without the phone calls.
Construction, under control.
Software for businesses with people, vehicles and work on site.
Know what’s happening on site.Stay in control of what it costs.
Connect planning, site updates, vehicle records and commercial control. Give your teams clear work to do and your managers the information to act.
For contractors, groundworkers, landscapers, housebuilders and council service teams.
Illustrative job map
Job · Riverside
Groundworks package
Budget £90,000
Site update
Completion photo
Extra plant hire
Forecast £21,600 · 18%
1A clear starting point for the work.Step 1 of 4 · Select any part of the job to inspect it.
Worksheets & tasks
Clear scope, quantities and completion checks
Evidence with review
Notes and photos stay with the work
Fleet records
Reported locations, journeys, checks and defects
Costs & margin
Forecasts that move with the work
Why workgroups.ai
The work gets done. The full picture takes chasing.
Three situations you might recognise — and the workgroups.ai workflow that answers each one.
Plot 12 · Drainage
Scope & budget
Tasks
Completion checks
Plot 13 · Drainage
Scope & budget
Tasks
Completion checks
The work is finished. The evidence is still in someone’s phone.
Completion records keep the note, photos and responsible reviewer with the task — ready when a question or a payment needs them.
Extra costs only surface after the job.
Labour, plant and material changes update the forecast while work is moving, so you can see the impact early enough to act.
Control costsKnow your teamsRepeat what worksSee progressKeep the proofProtect the marginControl costsKnow your teamsRepeat what worksSee progressKeep the proofProtect the margin
From planning to payment
Illustrative workflowOne job. A clear path from planning to payment.
Connect the scope, the people, the work and the money. Every stage contributes to a clearer view of delivery and performance.
Explore the platform- Work defined. The job contains a named work package. Know what the work includes and what it should cost.
- Team & resources. The package connects to Team A, materials and plant. Give each team clear work. Keep ownership visible.
- Work moving. An assigned work item progresses; its update and completion record travel to the package. See what's moving—and what has actually been completed.
- Reviewed & approved. A supervisor reviews the completion record. Keep the work, approval and payment record together.
- Cost impact. Labour, materials and plant cost records feed the shared job forecast. See where spend is changing the return on the job.
- Repeatable. The package definition becomes the starting point for a second plot or site. Start the next job with a consistent way of working.
Stage 1 of 6
Know what the work includes and what it should cost.
The job contains a named work package.
- Know what's happening on site.
- Keep the evidence with the work.
- See where costs need attention.
- Repeat what works on the next job.
Margin control
Illustrative dataSmall extras can make a big difference to a job's margin.
Explore how additional labour, plant and materials change an example job. The value of seeing the impact early is knowing where to intervene.
Riverside · Groundworks package
Simplified forecast job marginApproved job value £120,000
- Planned labour
- £42,000
- Planned materials
- £26,000
- Planned plant
- £12,000
- Planned other allocated
- £10,000
- Additional cost
- £8,400
- Forecast margin
- £21,600
Original planned margin
£30,000 · 25%
Forecast margin
£21,600 · 18%
Movement
−7 pts
Margin below planThis model includes allocated other job costs; it is not a company net-profit calculation. Unit costs are illustrative assumptions, not market quotations.
Adjust the example costs
£800 per additional crew day
£350 per additional hire day
Added directly to the job cost, in £500 steps
Keep the work and its costs in the same picture.
Forecast margin £21,600, 18%. Margin below plan. Original plan £30,000, 25%.
The product
What you gain control of.
Work
Give every job a clear worksheet: scope, quantities, tasks and completion checks the team can follow.
Explore work & deliveryMoney
See recorded costs, extra work and the expected margin while the job is moving — not after it finishes.
Explore financial controlPeople
Keep assignments, qualifications and safety records with the teams doing the work.
Explore people & safetyFleet
See reported vehicle locations, recorded journeys, checks and defects alongside the work.
Explore fleet & trackingManagement visibility
Bring progress, review queues and the commercial position into one view for managers.
Explore business visibilityStart with tracking
Not sure where to start? Start with your vehicles.
See where your vehicles are, where they’ve been and what needs attention. Connect tracking with the daily fleet records your team relies on — then build from there.
Vehicle tracking: £400 per vehicle per year
Who it’s for
Illustrative role viewsThe view you need to keep work moving.
Give each person a clear picture of their responsibilities, with the wider operation connected behind it.
See job margin, cost variance, team delivery and where attention is needed.
Job margin & variance
- Margin below plan
Riverside · Groundworks
Forecast 18% · plan 25%
- On plan
Harbour Lane · Civils
Forecast 24% · plan 23%
- On plan
Millfield · Landscaping
Forecast 21% · plan 22%
Team delivery
- On track
Team A
4 of 5 completion records in
- Needs attention
Team B
2 completion records outstanding
Costs needing attention
- +5 crew days · £4,000
- +4 plant days · £1,400
- Materials · +£3,000
Panels explain the intended role experience using the same illustrative job; they are not screenshots of the live interface.
Construction contexts
Built around the way construction work happens.
Define a groundworks package once, then deliver it consistently across plots.
Also for councils and service contractors. Explore the council maintenance journey
Questions
What to understand before a demo.
Concise answers on who workgroups.ai serves and what a walkthrough covers.
Next step
See what clearer control could look like in your business.
See how workgroups.ai brings cost control, team oversight and repeatable delivery into one connected operation.